To access Privacy Manager click PhoneTray icon in Windows taskbar area in the bottom-right corner of the screen then click second button on the PhoneTray toolbar.
Privacy Manager allows to set quiet time schedule, adjust call handling settings for a call type or specific number and configure zapping.
PhoneTray has separate settings for different call types, such as N/A, Out of Area, Toll Free etc. If you click a call type the settings for that call type will be displayed below. You can also add specific numbers to the Privacy Manager to set custom ringtone or adjust other settings for those numbers. To add a number to the Privacy Manager click Add Number button, enter number and name, and click Ok. The number you entered will appear on the list. Click that number and the settings for it will be displayed below.
By default PhoneTray is configured to ring on all incoming calls. To disable ringing for a call type or specific number, click on a call type or number and uncheck Ring box.
If you want PhoneTray to use another ringtone for calls from a specific number, click on that number in the list to show the settings for the number. Make sure Ring box is checked, click Ringtone Select button next to the Ringtone textbox and browse for a WAV file that you want to use, for example Digital.wav. Click Play button to test the ringtone.
PhoneTray can 'zap' incoming calls from selected callers. Let say you want to automatically zap all incoming calls from private (blocked) numbers with a message that says to unblock the number and call again. Click Private Number on the list to select it. Bellow the list you will see call handling settings for the 'Private Number' calls. Check 'Zap' Call box at the bottom and select Automatically. Select the number of rings before calls are zapped, for example 1. To select a message for the callers, click Zap Message Select button and browse for a WAV file that you want the callers to hear, for example Blocked.wav. You can click Play button to play selected file on your computer speakers. Now PhoneTray should answer all calls from private numbers, play selected message and hang up. If you select Manually instead of Automatically, PhoneTray will popup Zap Dialog on every incoming call from private numbers. Zap Dialog has a button that you can click to zap a call. You can zap specific numbers as well. Add a number you want to zap to the Privacy Manager as described above. The number will appear on the list and you will be able to configure it the same way. If PhoneTray answers the calls but doesn't play selected message, most likely your modem doesn't support voice. To check if PhoneTray detected voice support please go to the Settings Screen. Your modem should be listed in the "Lines in use" list with Ready - Yes and Voice - Yes. If it says No in the Voice column, your modem doesn't support voice. Without voice support PhoneTray will zap the calls but will be unable to play voice message to the caller.
When Quiet Time is enabled PhoneTray does not ring or announce calls during specified quiet time intervals. To enable quiet time check Enable box below the Quiet Time label. You can adjust quiet time interval for Weekdays and Weekends by clicking down arrows in the corresponding drop-down boxes. If you check Answer calls and play message checkbox PhoneTray will answer incoming calls during quiet time, play selected message to the caller and hang up. To select what message the callers will hear during quiet time click Quiet Time Message Select button and browse for a WAV file that you want callers to hear. Click Play button to listen to the selected message on your computer speakers. You can allow specific numbers to ring through during quiet time. To do that, add a number to the Privacy Manager as described above, click that number and check Ignore Quiet Time box.